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    Frequently Used Reports

    Information on the most frequently used reports in RMS.

    Decision Tree

    Select a category below to view the most frequently used reports in RMS.

    • Financial
    • Operational
    • Other
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    Financial Reports

    Report Summary Revenue Calculation Used For
    Cash Transactions 
    Reports > Accounting 
    Breakdown of all processed Receipts & Refunds during the specified date range, grouped by payment type. Financial Used to tally daily takings for end of day settlements or shift closing.
    Night Audit
    Reports > Night Audit
    Overview of debtors position at the beginning and end of a specific date with movements for each of the three ledger types. Financial Use as an overview of the all debit and credit movements for the Advances Ledger, Guest Ledger & City/Accounts Receivable Ledger.

    Optional additional pages include Charges Analysis, Receipts (Cash) Analysis & Property Statistics including some Operational Revenue.
    Flash
    Reports > Night Audit

    Breakdown of Actual vs Budgeted Revenue for the selected date range in comparison to Month to Date and Year To Date for performance tracking.

    Financial A statistics summary is also available and covers current date, month to date and financial (fiscal) year to date figures for Area Availability, Occupancy and Revenue.
    Management Cash/Charge
    Reports > Management > Financial
    Revenue takings for a specified date range grouped by GL Account Code Grouping with GST/VAT breakdown where applicable. Financial Use Management Cash for Cash Accounting Revenue breakdown.

    Use Management Charge for Accrual Accounting Revenue breakdown.
    Debtors Ledger
    Reports > Accounting
    Comprehensive summary of all outstanding accounts. Financial Review outstanding accounts in debit or credit.

    Cash Allocation
    Reports > Accounting

    System records of all financial movements of Receipts in and out of Suspense to allocation against Charges on the accounts. Financial Used by financial teams for in depth analysis on specific financial allocation movements.
    Audit Trail
    Reports > Accounting
    Record of every transaction processed for the specified Posting or Creation date. Financial Can be used to report on every transaction for a specific GL Account Code on a specified date. 
    EOD
    Reports > Night Audit
    Overview of debtors position at the beginning and end of a specific date broken down by transactions, grouped by GL Acc Code and Receipts by receipt type. Financial Use as a financial overview of what occurred for the date financially.
    Payment Gateway Settlement
    Reports > Accounting
    Overview of transactions processed in RMS via a payment gateway grouped by the gateway settlement date. Financial Use to consolidate payments taken in RMS via a payment gateway with the date monies settled into the property's bank account.

    Operational Reports

    Report Summary Revenue Calculation Used For
    Occupancy
    Reports > Management > Statistics
    Breakdown of Category performance over a specified date range including Average Length of Stay, RevPAR & RevPOR. Operational Track performance on occupancy and average rate as well as operational revenue.
    Marketing
    Reports > Management > Statistics
    Targeted breakdown with three levels of groupings.  Operational Track performance on occupancy and average rate for specific Companies, Travel Agents or Rate Types.

    Can be used to provide insights when creating new promotions or sales.
    Area Income Summary
    Reports > Management > Financial
    Breakdown of performance by individual Area. Operational Track performance for individual Areas on Total Reservations, Nights Booked, Operational Revenue, Incidentals and Discounts with Averages and Occupancy.
    Occupancy & Revenue Comparison
    Reports > Management > Financial
    Breakdown of Category performance over a specified date range with comparison to an alternate date range. Operational Use to compare performance of Operational Revenue and occupancy against previous years.

    Performance breakdown by Category including Average Lead Time with performance variances.
    Projected Forecast
    Reports > Management > Statistics
    Projection of expected Operational Revenue for the remainder of the current month and the next 6 months. Operational

    See what occupancy and revenue is projected as of the current point in time.

    Can be generated for a specified date range including a daily breakdown.

    Pace
    Reports > Management > Statistics
    Revenue and Room Night comparison report including variances compared to the previous year or previous two years. Operational Review room revenue trends compared to previous operating periods.
    Includes a graph for date ranges greater than one month.

    Other Reports

    Report Summary Revenue Calculation Used For
    Arrival List
    Reports > Daily

    Displays all reservations with an Arrive Date within the selected Date Range.
    N/A Used to review all reservations arriving on the specified dates.
    Departure List
    Reports > Daily
    Displays all reservations with a Departure Date within the selected Date Range.
    N/A
    Used to review all reservations departing on the specified dates.
    Housekeepers
    Reports > Daily
    Displays all Housekeeping Tasks for the selected Date Range. N/A Can be used with the Housekeeping Roster to provide housekeepers with their task list for the day.
    Reservation List
    Reports > Daily
    Displays all reservations with a Reservation Stay Date, Arrive Date or Depart Date within the selected Date Range. N/A Used to review all reservations in-house, arriving or departing on the specified dates.
    Can be used to identify reservations subtracting from availability that do not have an Area allocated.
    Made/Modified
    Reports >  Management > Reservations
    Summary of all reservations made or modified during the specified date range with a number of filtering options. N/A Use to see all newly created or modified reservations that occurred on a particular day.
    Reservation Audit Trail
    Reports > Management > Reservations
    Recorded reservation changes for a specified date range. N/A Can be used to audit changes made to reservations during a specified period of time.
    Guest Audit Trail
    Reports > Management > Guests
    Breakdown of all newly created guest profiles or modifications made during a specified date range. N/A Can be used to audit changes made to guest records.
    System Users
    Reports > Management > Security
    Log of user logins for a specified date range. N/A Can be used to audit user access to RMS.
    Security Profile Audit Trail
    Reports > Management > Security
    Log of modifications to Security Profiles and allocation of profiles to Users. N/A Can be used to audit user access changes in RMS.



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