Flash Report
Report on Actual vs Budgeted Revenue with date comparisons in RMS.
The Flash Report is an interactive Financial Revenue report providing a breakdown of Actual vs Budgeted Revenue for the selected date with comparisons for Month to Date and Financial Year to Date.
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Information
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Use
- Add Button
Information
The Flash Report is an interactive Financial Revenue report providing a breakdown of Actual vs Budgeted Revenue for the selected date with comparisons for Month to Date and Financial Year to Date.
The Month to Date and Financial Year to Date information can be used for performance tracking.
The Statistics section of the Flash Report uses Operational Revenue and can be compared to the Property Statistics Analysis on the Night Audit Report.
References to Complimentary on the Flash Report refer to Rate Types assigned a Grouping that has been selected for Complimentary Use.
The Financial Year to Date on the Flash Report is determined by the setup in Accounting Options.
The Income section on the Flash Report uses Financial Revenue by General Ledger Account Code using the assigned Groupings.
The following information is available in the Statistics section on the Flash Report for the selected date, Month to Date & Financial Year to Date.
| Report Section | Description |
|---|---|
| Statistics | |
| Areas Available | The Total Areas Available excluding any with a Maintenance Reservation in the reported date range. |
| Areas Occupied (W. Complimentary) |
The Total Occupied Areas with the selected Rate Type being the one setup as 'Complimentary'. |
| Areas Occupied (W/O Complimentary) |
The Total Occupied Areas excluding Complimentary. |
| Occupancy (W. Complimentary) |
The Occupancy Percentage of the Complimentary Reservations. |
| Occupancy (W/O Complimentary) | The Occupancy Percentage for the date excluding Complimentary. |
| Average Area Income (W/O Complimentary) |
The average of the total income earned for the occupied areas on that date excluding Complimentary. |
| REVPAR (W/O Complimentary) |
The Area Income divided by the number of Available Areas excluding Complimentary. |
| Complimentary | Total number of guests on Reservations in 'Arrived' status for the date where the selected Rate Type is allocated to the Complimentary Use Grouping. |
| House Use | The total number of guests on Reservations in 'Arrived' status for the date where the selected Rate Type is allocated to the House Use Grouping. |
| No. of Guest | The total number of Guests on Reservations in 'Arrived' status for the date. Includes all Additional Guest Types. |
| % of Double Occupancy | The percentage of Reservations in 'Arrived' status for the date where the number of Adults is 2. |
| Arrival Areas | Number of Areas assigned to a Reservation with an Arrive Date matching the selected date. |
| Arrival Persons | Number of Guests on a Reservation with an Arrive Date matching the selected date. |
| Departure Areas | Number of Areas assigned to a Reservation with a Depart Date matching the selected date. |
| Departure Persons | Number of Guests on a Reservation with a Departure Date matching the selected date. |
| Day Use Areas | Number of Areas assigned to a Reservation with an Arrive & Depart Date matching the selected date. |
| Day Use Persons | Number of Guests on a Reservation with an Arrive & Depart Date matching the selected date. |
| No Show Areas | Number of Reservations updated to 'No Show' status with an Arrive Date matching the selected date. |
| Reservations Made Today | Number of new Reservations created on the selected date. |
| Cancellations for Today | Number of Reservations updated to 'Cancelled' status on the selected date. |
| Adults | Number of Adult Guests on a Reservation in 'Arrived' status for the selected date. |
| Children | Number of Children Guests on a Reservation in 'Arrived' status for the selected date. |
| Guests In House | Total number of Adult, Child & Infant Guests on a Reservation in 'Arrived' status for the selected date. |
| Guest Nights | Month to Date & Year to Date accumulative total of guests in-house for the period. Sometimes referred to as 'Bed Nights' and can be used to review opportunities for additional sales. |
| VIP Guests | Number of Guests on a Reservation in 'Arrived' status for the selected date that have a VIP Code assigned to their Guest Profile. |
| Complimentary Guests | Number of Guests on a Reservation in 'Arrived' status for the selected date where the selected Rate Type is in the Complimentary Use Grouping. |
| Revenue Per Adult | Operational Revenue for all Reservations in 'Arrived' status divided by the number of Adult Guests. |
| Arrival Areas Tomorrow | Number of Areas assigned to a Reservation with an Arrive Date set at tomorrow's date. |
| Departure Areas Tomorrow | Number of Areas assigned to a Reservation with a Depart Date set at tomorrow's date. |
| Occupancy % Tomorrow | Occupancy percentage for tomorrow's date. |
| Occupancy % Next 7 Days | Occupancy percentage for the following 7 days. |
Users will require Security Profile access to view this report.
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Use
- Add Button
Use
- Go to Reports > Night Audit > Flash in RMS.
- Select the Date.
- Build.
Selecting the option ‘Show Pace Summary (Operational Revenue)’ will display a Pace summary for Reservations, Nights Sold, Average Daily Rate, Occupancy and Operational Revenue.
Actual financial figures can be selected to open a Charge Transaction List by General Ledger Account Code to breakdown all charges contributing to the reported figure.
Interactivity is not available on the printed report.
Owner Accounting properties have the option to select the checkbox 'Exclude Owner Account Charges' to leave these off the report.
Tax Exclusive properties have the option to select the checkbox 'Do not include Exclusive Tax' to leave any Taxes assigned the Grouping selected as the Tax Grouping from being included on the report.
General Ledger Account Code Groupings can be excluded from the Income section of the report using the 'GL Code Grouping' drop down.
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Guide
- Add Button
Guide
Go to Reports > Night Audit > Flash in RMS.
Select the Date.
Select 'Build' to generate the report.
The Flash Report will display the Statistics & Income Actual vs Budget for the selected date, month to date and financial year to date.
Use
- Go to Reports > Night Audit > Flash in RMS.
- Select the Date.
- Build.
Selecting the option ‘Show Pace Summary (Operational Revenue)’ will display a Pace summary for Reservations, Nights Sold, Average Daily Rate, Occupancy and Operational Revenue.
Actual financial figures can be selected to open a Charge Transaction List by General Ledger Account Code to breakdown all charges contributing to the reported figure.
Interactivity is not available on the printed report.
Owner Accounting properties have the option to select the checkbox 'Exclude Owner Account Charges' to leave these off the report.
Tax Exclusive properties have the option to select the checkbox 'Do not include Exclusive Tax' to leave any Taxes assigned the Grouping selected as the Tax Grouping from being included on the report.
General Ledger Account Code Groupings can be excluded from the Income section of the report using the 'GL Code Grouping' drop down.
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Guide
- Add Button
Guide
Go to Reports > Night Audit > Flash in RMS.
Select the Date.
Select 'Build' to generate the report.
The Flash Report will display the Statistics & Income Actual vs Budget for the selected date, month to date and financial year to date.
