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    Rate Type Property Rule

    Set Rate Type Options that vary based on the Property for a Rate Type in RMS.

    Decision Tree

    A Rate Type Property Rule includes additional Rate Type Options that can be set per Property.

    • Information
    • Setup
    • Add Button

    Information

    A Rate Type Property Rule includes additional Rate Type Options that can be set per Property.

    The Rate Type Property Rules can be used to setup a Rate Type Package or Rate Type Housekeeping Tasks for one or more Properties.

    Enterprise customers can use Rate Type Property Rules to setup variations of Rate Type Options on a Rate Type or Derived Rate Type for one or more Properties.

    Property Rules will override all setup on the Rate Type except the Rate Type Description.

    Editing an existing Package Component on the Rate Type Property Rule will prompt with an option to apply the changes to all current and future Reservations.

    Selecting 'No' will keep the previous Package Amount on the Quoted Rate and will no longer match the Package setup on the Rate Type.

    Selecting 'Yes' will recalculate the Package Amount on all current and future Reservations where this Rate Type is selected and update the Package Amount using the new Package setup.

    If 'No' is selected the Package Amount on the Quoted Rate will not match the Rate Type Package setup. Recalculating the Rate on the Reservation will update the Package Amount based on the Rate Type Package setup at the time Rate Recalculation occurs.

    The following Rate Type Options can be set as a Property Rule.

    Rate Type Option Description
    Advanced Purchase The Advanced Purchase option can be used to setup a lead time of availability for a Rate Type.
     
    The lead time set will determine how far in advance from the Arrive Date the Rate Type must be booked.
     
    Advance Purchase Rates can be used as part of a strategy to attract early bookers with promotional or discounted prices.
     
    An Advance Purchase Rates set as 14+ Nights from Today will allow the Rate Type to only be available for a Reservation booking at least 14 days ahead of their arrival at the property.
    Booking Source A Booking Source on the Rate Type will automatically apply the selected Booking Source to any Reservation where that Rate Type is selected.
     
    The Booking Source on a Rate Type can be used when the Rate Type is only available to be booked from a single source to eliminate the manual selection of the Booking Source by Users on each Reservation.
    Cancellation Policy The Cancellation Policy selected on the Rate Type determines the rules applied to a Reservation when changed to 'Cancelled' status.
    Deposit The Rate Type Deposit will be used when the Rate Type is selected on a Reservation and on the RMS Internet Booking Engine when the Online Deposit Option is set to 'Rate Deposit'.
    Discount The selected Discount will be automatically applied to the Reservation when this Rate Type is selected.
     
    Assigning a Discount to a Rate Type can be used for promotional rates where there is a requirement to report on the deduction of accommodation revenue against the Discount General Ledger Account Code instead of the Category.
    General Ledger Account Code Revenue for this Rate Type will be reported against the selected General Ledger Account Code instead of the General Ledger Account Code on the Category or Area.
    Grouping A Rate Type Grouping can be used to track performance of a Rate Type individually or collectively and is also used to determine the Rate Types that contribute to Complimentary and House Use on the Night Audit Report.
    Housekeeping Rate Type Housekeeping Tasks will override any Housekeeping Tasks set on the Rate Type, Area, Category or Property when the Rate Type is selected on a Reservation.
    Last Minute The Last Minute option can be used to setup a lead time of availability for a Rate Type.
     
    The lead time set will determine how far in advance from the Arrive Date the Rate Type will become available and can be used to setup promotional offers only available for a limited time prior to the Arrive Date.
     
    A Last Minute Rate available -2 Nights Prior to Arrival makes the Rate only available if the selected Arrive Date is within the next two days.
    Long Description The Long Description will appear on the RMS Internet Booking Engine, Quick Quote and when hovering over the Rate Type on the Reservation to provide additional Rate Type details.
    Market Segment The selected Market Segment will automatically be added to the Reservation when this Rate Type is selected.
     
    Assign a Market Segment to a Rate Type when the Rate Type is only applicable to a single Market Segment to eliminate manual selection on the Reservation.
    Meal Plan The selected Meal Plan will automatically be added to the Reservation when this Rate Type is selected.
     
    Meal Plans can be used when there are tiers of food and board provided by the Property including student accommodation, mining camps or military base accommodation.
    Package A Rate Type Package will create the selected Sundry Charges on the Reservation Account with the Rate with the option of individual Package Components being set to inclusive or to appear on the Reservation Account separately.
    Rate Charge Description The Rate Charge Description is the transaction description that will appear on the Reservation Account for that Rate Type.
    Refundable Charge A Refundable Charge on the Rate Type will create the selected Refundable Charge on the Reservation Account when this Rate Type is on the Reservation.
    Travel Agent A Travel Agent on the Rate Type will automatically apply the selected Travel Agent to any Reservation where that Rate Type is selected.
     
    The Travel Agent on a Rate Type can be used when the Rate Type is only available to be booked from a single source to eliminate the manual selection of the Travel Agent by Users on each Reservation.


    Arrive, Depart, Category, Area, Reservation, Company, Travel Agent, Guest, Sundry, Rate and Tax are default System Labels that can be customised.

    System Administrators will require Security Profile access to setup this feature.


    • Setup
    • Add Button

    Setup

    Have your System Administrator complete the following.

    1. Go to Charts > Rate Manager in the Side Menu of RMS.
    2. Select the 'Rates' icon.
    3. Select 'Rate Types'.
    4. Select an existing Rate Type and choose the 'Edit' icon.
    5. Navigate to the 'Property Rate Rules' tab.
    6. Select the 'Add' icon.
    7. Select a Property.
    8. Enter a Rate Charge Description.
    9. Optional: Enter a Long Description.
    10. Optional: Select the Rate Type Options.
    11. Save/Exit.


    Adding a Property Rule will override all setup on the Rate Type except the Rate Type Description.

    Any Rate Charge Description, Long Description, Discount, General Ledger Account Code or Rate Type Options setup on the Rate Type will not be used and must be set on the Property Rule.


    • Guide
    • Add Button

    Guide

    Go to Charts > Rate Manager in the Side Menu of RMS.

    Select the  'Rates' icon.

    Select 'Rate Types'.

    Select an existing Rate Type and choose the  'Edit' icon.

    Navigate to the 'Property Rate Rules' tab.

    Select the  'Add' icon.

    Select a Property.

    Enter a Rate Charge Description.

    Optional: Enter a Long Description.

    Optional: Select the Rate Type Options.

    Select the  'Save/Exit' icon to store the changes made and return to the Rate Type.

    Select the  'Save/Exit' icon to store the changes made and leave the Rate Type.

    The Property Rate Type Rule will be used when the Rate Type is selected on a Reservation at any of the Properties included in the rule.


    Setup

    Have your System Administrator complete the following.

    1. Go to Charts > Rate Manager in the Side Menu of RMS.
    2. Select the 'Rates' icon.
    3. Select 'Rate Types'.
    4. Select an existing Rate Type and choose the 'Edit' icon.
    5. Navigate to the 'Property Rate Rules' tab.
    6. Select the 'Add' icon.
    7. Select a Property.
    8. Enter a Rate Charge Description.
    9. Optional: Enter a Long Description.
    10. Optional: Select the Rate Type Options.
    11. Save/Exit.


    Adding a Property Rule will override all setup on the Rate Type except the Rate Type Description.

    Any Rate Charge Description, Long Description, Discount, General Ledger Account Code or Rate Type Options setup on the Rate Type will not be used and must be set on the Property Rule.


    • Guide
    • Add Button

    Guide

    Go to Charts > Rate Manager in the Side Menu of RMS.

    Select the  'Rates' icon.

    Select 'Rate Types'.

    Select an existing Rate Type and choose the  'Edit' icon.

    Navigate to the 'Property Rate Rules' tab.

    Select the  'Add' icon.

    Select a Property.

    Enter a Rate Charge Description.

    Optional: Enter a Long Description.

    Optional: Select the Rate Type Options.

    Select the  'Save/Exit' icon to store the changes made and return to the Rate Type.

    Select the  'Save/Exit' icon to store the changes made and leave the Rate Type.

    The Property Rate Type Rule will be used when the Rate Type is selected on a Reservation at any of the Properties included in the rule.



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