Reservation Accounts
Managing the accounts on a Reservation in RMS.
Decision Tree
Reservation Accounts are account types associated to a specific reservation in RMS.
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Information
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Use
- Add Button
Information
Reservation Accounts are account types associated to a specific reservation in RMS.
The Account column on the Reservation Screen includes a breakdown of all accounting components for the reservation being viewed as well as account management options.
Users will require Security Profile access to use this feature.
-
Use
- Add Button
Use
The Account column on the Reservation Screen provides an overview of all reservation specific account information.
The following information is available in the Account column.
| Account Row | Description | |
|---|---|---|
Account Header |
The Account Header includes the following shortcuts: |
|
 |
Hover over to view all Account Balances, select an Account Type to open that account on screen or select the icon to open the main Reservation Account. The Account Balances icon will display  red when an account is in debit and  green when an account is in credit. |
|
 |
Change the Bill To for a Reservation Account. |
|
 |
Create a Receipt to record payment without opening the Reservation Account. | |
Account Number |
The uniquely identifying number associated to this Reservation's Accounts. Can be used in Quick Account Access to open this account without navigating to the reservation. |
|
Rate Breakdown |
Base Rate |
The Rate Amount before any adjustments are made for Additionals, Packages or Discounts. |
|
Package |
The value of any Package components on the selected Rate Type. | |
| Discount | The value of any Discounts applied that will be deducted from the Base Rate. | |
|
Total Rate |
The Rate Amount as it will apply to the account. The Total Rate includes the Base Rate, Packages, Additionals & Discounts. |
|
Discount |
Includes Discount selection which will affect the Rate Breakdown as well as a Discount Reason. | |
Tax Options
|
Includes any tax override options available based on the Accounting Options setup. | |
Travel Agent Commission |
Includes the Commission Amount for any selected Travel Agent. |
|
Deposits |
Includes any Deposit Amount set for the selected Rate Type and the Deposit Due Date. Second Deposits will also appear in this section if being used. |
|
Upgrade Billing Options |
The Bill Category will change the Rate Amount and calculate using the selected Rate Type & Bill Category instead of the Category on the reservation. Upgrade Reason can be selected if the Category is changed without charging extra to the guest. |
|
Rate Masking |
Enables hiding the Rate Amounts on any merged correspondence for this reservation. Can be used for guests who booked and paid via a Travel Agent to prevent negotiated rates from being revealed to the guest. | |
Reservation Accounts |
Will display the Account Balance for all available Reservation Accounts. The number of Reservation Accounts displayed varies depending on the Accounting Options setup. Select the Account Type to open that account on screen. |
|
Use
The Account column on the Reservation Screen provides an overview of all reservation specific account information.
The following information is available in the Account column.
| Account Row | Description | |
|---|---|---|
|
Account Header |
The Account Header includes the following shortcuts: |
|
|
Hover over to view all Account Balances, select an Account Type to open that account on screen or select the icon to open the main Reservation Account. The Account Balances icon will display red when an account is in debit and green when an account is in credit. |
|
|
Change the Bill To for a Reservation Account. |
|
|
Create a Receipt to record payment without opening the Reservation Account. | |
|
Account Number |
The uniquely identifying number associated to this Reservation's Accounts. Can be used in Quick Account Access to open this account without navigating to the reservation. |
|
|
Rate Breakdown |
Base Rate |
The Rate Amount before any adjustments are made for Additionals, Packages or Discounts. |
|
Package |
The value of any Package components on the selected Rate Type. | |
| Discount | The value of any Discounts applied that will be deducted from the Base Rate. | |
|
Total Rate |
The Rate Amount as it will apply to the account. The Total Rate includes the Base Rate, Packages, Additionals & Discounts. |
|
|
Discount |
Includes Discount selection which will affect the Rate Breakdown as well as a Discount Reason. | |
|
Tax Options
|
Includes any tax override options available based on the Accounting Options setup. | |
|
Travel Agent Commission |
Includes the Commission Amount for any selected Travel Agent. |
|
|
Deposits |
Includes any Deposit Amount set for the selected Rate Type and the Deposit Due Date. Second Deposits will also appear in this section if being used. |
|
|
Upgrade Billing Options |
The Bill Category will change the Rate Amount and calculate using the selected Rate Type & Bill Category instead of the Category on the reservation. Upgrade Reason can be selected if the Category is changed without charging extra to the guest. |
|
|
Rate Masking |
Enables hiding the Rate Amounts on any merged correspondence for this reservation. Can be used for guests who booked and paid via a Travel Agent to prevent negotiated rates from being revealed to the guest. | |
|
Reservation Accounts |
Will display the Account Balance for all available Reservation Accounts. The number of Reservation Accounts displayed varies depending on the Accounting Options setup. Select the Account Type to open that account on screen. |
|