Discount
Setup a Discount in RMS.
A Discount can be used to reduce the price of a Rate or Sundry by the predefined value.
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Information
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Setup
- Add Button
Information
A Discount can be used to reduce the price of a Rate or Sundry by the predefined value.
Discounts can be setup as a Promotional Code on the RMS Internet Booking Engine to apply a discount to advertised online rates.
'No Greater Than' indicates the maximum discount value that can be applied to a single Rate or Sundry Charge.
The total Discount Amount cannot exceed the Base Rate Amount.
The Total Rate includes the Base Rate, Additionals, Packages, Derived Rate Adjustments & Dynamic Pricing.
Additionals are the fees setup for extra guests on a reservation.
The following Discount Types are available:
| Discount Type | Description |
|---|---|
| Amount | Reduces revenue by the predefined dollar value. |
| BOGO | Buy One Get One (BOGO) discounts are rate discounts based on reservation length of stay and can be used to provide a predefined number of free nights after the qualifying number of nights have been purchased on the reservation. |
| Children & Infants Stay Free | A rate discount to reduce revenue otherwise generated from Additionals fees for Children and/or Infants on the reservation. |
| Nightly Rate Override | A rate discount that will reduce the revenue of the Rate Amount to make the price match the Nightly Charge Amount entered on the discount setup. |
| Percentage | Reduces revenue by the predefined percentage amount. |
Discounts can be setup to deduct revenue from the General Ledger Account Code of the target transaction (Targeted) or allocated to a specific General Ledger Account Code (Default).
Targeted Discounts will subtract the revenue reported for the GL Account Code assigned to the charge transaction the discount is applied to.
When the targeted transaction is a Rate the Discount will deduct revenue from the same General Ledger Account Code that the Rate revenue will be allocated to using the rules below.
Rate Type |
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Area |
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Category |
Default Discounts will report revenue deductions to the General Ledger Account Code specified in the Discount setup.
Users will require Security Profile access to use this feature.
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Setup
- Add Button
Setup
Have your System Administrator complete the following.
- Go to Setup > Accounting > Discounts in RMS.
- Select the
'Add' icon. - Enter a Description.
- Select the General Ledger Account Code.
- Optional: Enter the Length of Stay Restrictions.
- Select a Discount Type.
- Enter the Discount Amount.
- Enter the No Greater Than Amount.
- Select and enter the Discount Options.
- Save.
- Select the Discount Access and choose 'Ok'.
- Navigate to the 'Property/Category' tab.
- Select the Property.
- Select the Categories.
- Setup Validation Options.
- Navigate to the 'Validation Options' tab.
- Select the 'Add' icon.
- Select a Date Range for the Reservation Date Made or select 'Set Permanently'.
- Select a Date Range for the Reservation Staying Between or select 'Set Permanently'.
- Select a Property.
- Select the checkbox for the Available Rate Types.
- Select the checkbox for Arrival Days of the Week.
- Select the checkbox for the Discount Applies on Days of the Week.
- Save/Exit.
- Log out of RMS.
Targeted GL Acc Code will subtract the revenue reported for the General Ledger Account Code assigned to the charge transaction the discount is applied to.
Default GL Acc Code will report revenue deductions to the General Ledger Account Code specified in the Discount setup.
Discount options and amounts to be entered will vary based on the selected Discount Type.
Category is a default System Label that can be customised.
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Guide
- Add Button
Guide
Go to Setup > Accounting > Discounts in RMS.
Select the 
'Add' icon.
Enter a Description.
Select the General Ledger Account Code.
Optional: Enter the Length of Stay Restrictions.
Select a Discount Type.
Enter the Discount Amount.
Enter the No Greater Than Amount.
Select and enter the Discount Options.
Select 
'Save' to store the changes made.
Select the Discount Access and choose 'Ok'.
Navigate to the 'Property/Category' tab.
Select the Property.
Select the Categories.
Select 
'Save' to store the changes made.
Setup Validation Options.
Navigate to the 'Validation Options' tab.
Select the 
'Add' icon.
Select a Date Range for the Reservation Date Made or select 'Set Permanently'.
Select a Date Range for the Reservation Staying Between or select 'Set Permanently'.
Select a Property.
Select the checkbox for the Available Rate Types.
Select the checkbox for Arrival Days of the Week.
Select the checkbox for the Discount Applies on Days of the Week.
Select 
'Save/Exit' to store the changes made and return to the Discount setup.
Select 'Save/Exit' to store the changes made and leave the Discount setup.
Log out of RMS to allow the database to update with the changes made.
This Discount will now be available for selection on a Reservation or Sundry Charge based on the selected Validation Options.
Setup
Have your System Administrator complete the following.
- Go to Setup > Accounting > Discounts in RMS.
- Select the 'Add' icon.
- Enter a Description.
- Select the General Ledger Account Code.
- Optional: Enter the Length of Stay Restrictions.
- Select a Discount Type.
- Enter the Discount Amount.
- Enter the No Greater Than Amount.
- Select and enter the Discount Options.
- Save.
- Select the Discount Access and choose 'Ok'.
- Navigate to the 'Property/Category' tab.
- Select the Property.
- Select the Categories.
- Setup Validation Options.
- Navigate to the 'Validation Options' tab.
- Select the 'Add' icon.
- Select a Date Range for the Reservation Date Made or select 'Set Permanently'.
- Select a Date Range for the Reservation Staying Between or select 'Set Permanently'.
- Select a Property.
- Select the checkbox for the Available Rate Types.
- Select the checkbox for Arrival Days of the Week.
- Select the checkbox for the Discount Applies on Days of the Week.
- Save/Exit.
- Log out of RMS.
Targeted GL Acc Code will subtract the revenue reported for the General Ledger Account Code assigned to the charge transaction the discount is applied to.
Default GL Acc Code will report revenue deductions to the General Ledger Account Code specified in the Discount setup.
Discount options and amounts to be entered will vary based on the selected Discount Type.
Category is a default System Label that can be customised.
-
Guide
- Add Button
Guide
Go to Setup > Accounting > Discounts in RMS.
Select the 'Add' icon.
Enter a Description.
Select the General Ledger Account Code.
Optional: Enter the Length of Stay Restrictions.
Select a Discount Type.
Enter the Discount Amount.
Enter the No Greater Than Amount.
Select and enter the Discount Options.
Select 'Save' to store the changes made.
Select the Discount Access and choose 'Ok'.
Navigate to the 'Property/Category' tab.
Select the Property.
Select the Categories.
Select 'Save' to store the changes made.
Setup Validation Options.
Navigate to the 'Validation Options' tab.
Select the 'Add' icon.
Select a Date Range for the Reservation Date Made or select 'Set Permanently'.
Select a Date Range for the Reservation Staying Between or select 'Set Permanently'.
Select a Property.
Select the checkbox for the Available Rate Types.
Select the checkbox for Arrival Days of the Week.
Select the checkbox for the Discount Applies on Days of the Week.
Select 'Save/Exit' to store the changes made and return to the Discount setup.
Select 'Save/Exit' to store the changes made and leave the Discount setup.
Log out of RMS to allow the database to update with the changes made.
This Discount will now be available for selection on a Reservation or Sundry Charge based on the selected Validation Options.