Support Home Property Management System Setup Accounting Discounts Discounts

Discounts

Setup a Discount in RMS.

Decision Tree

A Discount can be used to reduce the price of a Rate or Sundry by the predefined value.

Information
Setup
Add Button

Information

A Discount can be used to reduce the price of a Rate or Sundry by the predefined value.

Discounts can be setup as a Promotional Code on the RMS Internet Booking Engine to apply a discount to advertised online rates.

If Use as RMS Online Promotion is selected, Users can select which Channels the Discount is valid for.

'No Greater Than' indicates the maximum discount value that can be applied to a single Rate or Sundry Charge.

The total Discount Amount cannot exceed the Base Rate Amount.

The Total Rate includes the Base Rate, Additionals, Packages, Derived Rate Adjustments & Dynamic Pricing.

Additionals are the fees setup for extra guests on a reservation.

The following Discount Types are available:

Discount Type	Description
Amount	Reduces revenue by the predefined dollar value.
BOGO	Buy One Get One (BOGO) discounts are rate discounts based on reservation length of stay and can be used to provide a predefined number of free nights after the qualifying number of nights have been purchased on the reservation.
Children & Infants Stay Free	A rate discount to reduce revenue otherwise generated from Additionals fees for Children and/or Infants on the reservation.
Nightly Rate Override	A rate discount that will reduce the revenue of the Rate Amount to make the price match the Nightly Charge Amount entered on the discount setup.
Percentage	Reduces revenue by the predefined percentage amount.

Discounts can be setup to deduct revenue from the General Ledger Account Code of the target transaction (Targeted) or allocated to a specific General Ledger Account Code (Default).

Targeted Discounts will subtract the revenue reported for the GL Account Code assigned to the charge transaction the discount is applied to.

When the targeted transaction is a Rate the Discount will deduct revenue from the same General Ledger Account Code that the Rate revenue will be allocated to using the rules below.

			Rate Type
			Area
			Category

Default Discounts will report revenue deductions to the General Ledger Account Code specified in the Discount setup.

Users will require Security Profile access to use this feature.

Setup
Add Button

Setup

Have your System Administrator complete the following.

Go to Setup > Accounting > Discounts in RMS.
Select the 'Add' icon.
Enter a Description.
Select the General Ledger Account Code.
Optional: Enter the Length of Stay Restrictions.
Select a Discount Type.
Enter the Discount Amount.
Enter the No Greater Than Amount.
Select and enter the Discount Options.
Save.
Select the Discount Access and choose 'Ok'.
Navigate to the 'Property/Category' tab.
Select the Property.
Select the Categories.
Setup Validation Options.
1. Navigate to the 'Validation Options' tab.
2. Select the 'Add' icon.
3. Select a Date Range for the Reservation Date Made or select 'Set Permanently'.
4. Select a Date Range for the Reservation Staying Between or select 'Set Permanently'.
5. Select a Property.
6. Select the checkbox for the Available Rate Types.
7. Select the checkbox for Arrival Days of the Week.
8. Select the checkbox for the Discount Applies on Days of the Week.
9. Select the checkbox for the Channels the Discounts is valid for.
Save/Exit.
Log out of RMS. On logging back in, the Discount can be applied to reservations.

Targeted GL Acc Code will subtract the revenue reported for the General Ledger Account Code assigned to the charge transaction the discount is applied to.

Default GL Acc Code will report revenue deductions to the General Ledger Account Code specified in the Discount setup.

Discount options and amounts to be entered will vary based on the selected Discount Type.

Category is a default System Label that can be customised.

Guide
Add Button

Guide

Go to Setup > Accounting > Discounts in RMS.

Select the 'Add' icon.

Enter a Description.

Select the General Ledger Account Code.

Optional: Enter the Length of Stay Restrictions.

Select a Discount Type.

Enter the Discount Amount.

Enter the No Greater Than Amount.

Select the required Discount Options.

Select 'Save' to store the changes made.

Navigate to the 'Property/Category' tab.

Select the Property.

Select the Categories.

Select 'Save' to store the changes made.

Navigate to the 'Validation Options' tab.

Select the 'Add' icon.

Select a Date Range for the Reservation Date Made or select 'Set Permanently'.

Select a Date Range for the Reservation Staying Between or select 'Set Permanently'.

Select a Property.

Select the checkbox for the Available Rate Types.

Select the checkbox for Arrival Days of the Week.

Select the checkbox for the Discount Applies on Days of the Week.

Select the Channels the Discount applies to.

Select 'Save/Exit' to store the changes made and return to the Discount setup.