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    Rate Table: Additional Guests

    Setup prices for additional guests in RMS.

    Steps Required

    Have your System Administrator complete the following.

    1. Go to Charts > Rate Manager in RMS.
    2. Select 'Rates'.
    3. Select 'Rate Tables'.
    4. Select an existing Rate Table and choose 'Edit'.
    5. Navigate to the 'Additionals' tab.
    6. Enter the Number of Guests Included in Base.
    7. Select the checkbox 'Include in Base'.
    8. Optional: Select a G/L Account Code.
    9. Optional: Select the checkbox 'Show on Account'.
    10. Enter the Minimum Guests Allowed.
    11. Enter the Maximum Guests Allowed.
    12. Select a Charge Style.
    13. Enter the Additional Guest Prices.
    14. Repeat Steps 6-13 for each Additional Guest Type.
    15. Save/Exit.

    Info

    Additionals pricing options can be used for RMS to automatically calculate the cost of extra guests on a reservation as part of the rate calculation.


    Click here for instructions to setup additional guest types in RMS.


    Include in Base

    Extra guests will be determined by the Person Base on the Rate Table and the Included in Base settings on the Additionals tab.

    Additional Guest types not selected to be included in the Person Base will always charge as Additional Guests on a reservation even if the Total Person Base is higher than the number of Additional Guests.


    Minimum & Maximum Allowed

    Use the Minimum and Maximum Allowed options to define the limitations of guest types per Area. 

    Eg. Minimum 1 Adult and Maximum 3 Children for an Area with Max Occupancy of 4 on the Category setup.

    Visual Guide

    Go to Charts > Rate Manager in RMS.

    Select 'Rates'.


    Select 'Rate Tables'.

    Select an existing Rate Table and choose 'Edit'.

    Navigate to the 'Additionals' tab.

    Enter the Number of Guests Included in Base.

    Select the checkbox 'Include in Base'.

    Optional: Select a G/L Account Code.

    Optional: Select the checkbox 'Show on Account'.

    Enter the Minimum Guests Allowed.

    Enter the Maximum Guests Allowed.

    Select a Charge Style.

    Enter the Additional Guest Prices.

    Repeat Steps 6-13 for each Additional Guest Type.

    Select 'Save/Exit' to store the changes made.

    The prices entered will be used to calculate fees for additional guests on reservations where this Rate Table is used.


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