General Ledger Account Code Hierarchy
Information on revenue allocation based on the assignment of General Ledger Account Codes in RMS.
General Ledger Account Codes are unique codes or numbers assigned to each account in the financial system's chart of accounts used to organise financial transactions within the general ledger.
General Ledger Account Codes should be setup in RMS to match the financial system used and will determine where revenue is reported for any transaction created including Financial & Operational Revenue.
A General Ledger Account Code is mandatory on setup of a Category, Sundry Charge, Exclusive Tax or Late Fee and optional on setup of an Area, Rate Type or Discount.
Category, Area, Sundry, Rate & Tax are default System Labels that can be customised.
Category, Area & Rate Type
Revenue for an Area will use the General Ledger Account Code selected on the Category unless a separate GL Account Code was selected on the Area setup.
Transactions for a Rate on a reservation account will allocate revenue to the General Ledger Account Code on the Category unless a separate General Ledger Account Code was setup on the Area or Rate Type.
When a General Ledger Account Code has been setup on the Category, Area & Rate Type the following rules will be used to determine the allocation of revenue for rates created on the reservation account.
| Rate Type | ||||||
| Area | ||||||
| Category |
Sundry Charge, Exclusive Tax & Late Fee
Transactions for a Sundry Charge, Exclusive Tax or Late Fee will use the General Ledger Account Code assigned on the setup of the item including Sundry Charges selected for use on a Requirement, Tour, Repeat Charge or Periodic Charge.
If the General Ledger Account Code has been setup as Accommodation Revenue and is allocated to a Sundry Charge, Exclusive Tax or Late Fee the related transactions will be included in Accommodation Revenue on Operational Revenue reports.
Discounts
Discounts can be setup to deduct revenue from the General Ledger Account Code of the target transaction (Targeted) or allocated to a specific General Ledger Account Code (Default).
Targeted Discounts will subtract the revenue reported for the GL Account Code assigned to the charge transaction the discount is applied to.
When the targeted transaction is a Rate the Discount will deduct revenue from the same General Ledger Account Code that the Rate revenue will be allocated to using the rules below.
| Rate Type | ||||||
| Area | ||||||
| Category |
Default Discounts will report revenue deductions to the General Ledger Account Code specified in the Discount setup.
Operational Revenue
Operational Revenue reports the accommodation value of a reservation distributed across the reservation dates. The transactions to be included as accommodation revenue are determined by the General Ledger Account Code setup.
General Ledger Account Codes setup to be included in Accommodation Revenue will always be included on Operational Revenue reports as Accommodation Revenue.
Operational Reports including the History & Forecast Report & Operational Revenue Report breakdown reported revenue as Accommodation, Food & Beverage or Other.
Transactions will be included on these reports as Food & Beverage revenue when the General Ledger Account Code has been setup with a Food & Beverage Grouping.
General Ledger Account Codes setup as Accommodation Revenue and assigned a Food & Beverage Grouping will only be reported as Accommodation Revenue.
Any General Ledger Account Code that is not setup as Accommodation Revenue and is not assigned to a Food & Beverage Grouping will contribute to the 'Other' revenue section on these Operational Revenue reports.