Second Deposit Processing
Use and process Second Deposits in RMS.
Second Deposits are an option that can be enabled to setup and process a second deposit after taking an initial deposit for a reservation.
-
Information
-
Setup
-
Use
- Add Button
Information
Deposits are an amount of money taken to secure or confirm a reservation.
Second Deposits are an optional extra deposit taken separately to any initial deposit.
Second Deposits can be setup on the Rate Type, Derived Rate Type or Rate Table with a due date as a set period of time after the initial deposit, after the reservation has been created or before the reservation arrival date.
The Second Deposit Processing utility is available to process bulk payments for a second deposit from multiple reservations using an existing CC Token.
Reservations will only be included in results on the Second Deposit Processing utility if the Reservation Account is in debit, there is a valid CC Token on the Guest Profile and the CC Consent field is set to 'Yes' on the Guest Profile.
Users will require Security Profile access to use this feature.
-
Setup
- Add Button
Setup
Have your System Administrator complete the following.
- Go to Setup > Accounting > Accounting Options in RMS.
- Navigate to the 'Reservation Rules' tab.
- Select the checkbox 'Second Deposit Required'.
- Save/Exit.
- Setup a Second Deposit on the Rate Type, Derived Rate Type or Rate Table.
-
Guide
- Add Button
Guide
Go to Setup > Accounting > Accounting Options in RMS.
Navigate to the 'Reservation Rules' tab.
Select the checkbox 'Second Deposit Required'.
Select 'Save/Exit' to store the changes made and leave the setup.
Setup a Second Deposit on the Rate Type, Derived Rate Type or Rate Table.
-
Use
- Add Button
Use
- Go to Utilities > Second Deposit Processing in RMS.
- Select a Property.
- Select the Categories.
- Select a Date Range.
- Select 'Search'.
- Select the checkbox for the Reservations.
- Select 'Process'.
- Select 'Yes' to confirm.
The Second Deposit Processing utility is available to process bulk payments for a second deposit from multiple reservations using an existing CC Token.
Reservations will only be included in results on the Second Deposit Processing utility if the Reservation Account is in debit, there is a valid CC Token on the Guest Profile and the CC Consent field is set to 'Yes' on the Guest Profile with the Second Deposit Due Date no greater than the current date.
Properties using Total Rate can setup Rate Creation on Reservation Creation to automatically set the reservation account to a debit balance for Second Deposit Processing ahead of the guest's arrival.
-
Guide
- Add Button
Guide
Go to Utilities > Second Deposit Processing in RMS.
Select a Property.
Select the Categories.
Select a Date Range.
Select 'Search'.
Select the checkbox for the Reservations.
Select 'Process'.
Select 'Yes' to confirm.
The Second Deposit Amount will be processed against the CC Token for the Primary Guest on each selected reservation.
Setup
Have your System Administrator complete the following.
- Go to Setup > Accounting > Accounting Options in RMS.
- Navigate to the 'Reservation Rules' tab.
- Select the checkbox 'Second Deposit Required'.
- Save/Exit.
- Setup a Second Deposit on the Rate Type, Derived Rate Type or Rate Table.
-
Guide
- Add Button
Guide
Go to Setup > Accounting > Accounting Options in RMS.
Navigate to the 'Reservation Rules' tab.
Select the checkbox 'Second Deposit Required'.
Select 'Save/Exit' to store the changes made and leave the setup.
Setup a Second Deposit on the Rate Type, Derived Rate Type or Rate Table.
-
Use
- Add Button
Use
- Go to Utilities > Second Deposit Processing in RMS.
- Select a Property.
- Select the Categories.
- Select a Date Range.
- Select 'Search'.
- Select the checkbox for the Reservations.
- Select 'Process'.
- Select 'Yes' to confirm.
The Second Deposit Processing utility is available to process bulk payments for a second deposit from multiple reservations using an existing CC Token.
Reservations will only be included in results on the Second Deposit Processing utility if the Reservation Account is in debit, there is a valid CC Token on the Guest Profile and the CC Consent field is set to 'Yes' on the Guest Profile with the Second Deposit Due Date no greater than the current date.
Properties using Total Rate can setup Rate Creation on Reservation Creation to automatically set the reservation account to a debit balance for Second Deposit Processing ahead of the guest's arrival.
-
Guide
- Add Button
Guide
Go to Utilities > Second Deposit Processing in RMS.
Select a Property.
Select the Categories.
Select a Date Range.
Select 'Search'.
Select the checkbox for the Reservations.
Select 'Process'.
Select 'Yes' to confirm.
The Second Deposit Amount will be processed against the CC Token for the Primary Guest on each selected reservation.
Use
- Go to Utilities > Second Deposit Processing in RMS.
- Select a Property.
- Select the Categories.
- Select a Date Range.
- Select 'Search'.
- Select the checkbox for the Reservations.
- Select 'Process'.
- Select 'Yes' to confirm.
The Second Deposit Processing utility is available to process bulk payments for a second deposit from multiple reservations using an existing CC Token.
Reservations will only be included in results on the Second Deposit Processing utility if the Reservation Account is in debit, there is a valid CC Token on the Guest Profile and the CC Consent field is set to 'Yes' on the Guest Profile with the Second Deposit Due Date no greater than the current date.
Properties using Total Rate can setup Rate Creation on Reservation Creation to automatically set the reservation account to a debit balance for Second Deposit Processing ahead of the guest's arrival.
-
Guide
- Add Button
Guide
Go to Utilities > Second Deposit Processing in RMS.
Select a Property.
Select the Categories.
Select a Date Range.
Select 'Search'.
Select the checkbox for the Reservations.
Select 'Process'.
Select 'Yes' to confirm.
The Second Deposit Amount will be processed against the CC Token for the Primary Guest on each selected reservation.