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    Accounts Receivable

    Setup using Accounts Receivable in RMS.

    Decision Tree

    Accounts Receivable is an optional feature for Accrual Accounting properties to manage reservations provided on credit to a Company or Travel Agent.

    • Information
    • Setup
    • Add Button

    Information

    Accounts Receivable is an optional feature for Accrual Accounting properties to manage reservations provided on credit to a Company or Travel Agent.

    When Accounts Receivable is enabled a Company or Travel Agent can be given a Credit Limit. 

    Selecting the Company or Travel Agent as the Bill To on a Reservation Account enables the reservation to be checked out with a Tax Invoice sent to the Company or Travel Agent to pay at a later date.

    The Accounts Receivable utility provides an overview and management of payments for outstanding Tax Invoices on any Company or Travel Agent account.



    Accounts Receivable can be used by Accrual Accounting properties or Trust Accounting properties setup as One Trust Bank Account.



    Users will require Security Profile access to use this feature.



    • Setup
    • Add Button

    Setup

    Have your System Administrator complete the following.

    1. Go to Setup > Accounting > Accounting Options in RMS.
    2. Navigate to the 'Account Defaults' tab.
    3. Select the checkbox 'Transfer Invoice Balance to A/R Account'.
    4. Optional: Select the checkbox 'Allow Check-out with Balance'.
    5. Save/Exit.



    The option 'Allow Check-out with Balance' will enable users to change a reservation to 'Departed' status before creating the Tax Invoice to the Company or Travel Agent.

    Accounts Receivable can now be used with a Company or Travel Agent that is not on Credit Hold.

    Select the Company or Travel Agent as the Bill To on a Reservation Account and create a Tax Invoice to send the charges to Accounts Receivable.



    • Guide
    • Add Button

    Guide

    Go to Setup > Accounting > Accounting Options in RMS.

    Navigate to the 'Account Defaults' tab.

    Select the checkbox 'Transfer Invoice Balance to A/R Account'.

    Optional: Select the checkbox 'Allow Check-out with Balance'.

    Select 'Save/Exit' to store the changes made.

    Accounts Receivable can now be used with a Company or Travel Agent that is not on Credit Hold.

    Select the Company or Travel Agent as the Bill To on a Reservation Account and create a Tax Invoice to send the charges to Accounts Receivable.

    Setup

    Have your System Administrator complete the following.

    1. Go to Setup > Accounting > Accounting Options in RMS.
    2. Navigate to the 'Account Defaults' tab.
    3. Select the checkbox 'Transfer Invoice Balance to A/R Account'.
    4. Optional: Select the checkbox 'Allow Check-out with Balance'.
    5. Save/Exit.



    The option 'Allow Check-out with Balance' will enable users to change a reservation to 'Departed' status before creating the Tax Invoice to the Company or Travel Agent.

    Accounts Receivable can now be used with a Company or Travel Agent that is not on Credit Hold.

    Select the Company or Travel Agent as the Bill To on a Reservation Account and create a Tax Invoice to send the charges to Accounts Receivable.



    • Guide
    • Add Button

    Guide

    Go to Setup > Accounting > Accounting Options in RMS.

    Navigate to the 'Account Defaults' tab.

    Select the checkbox 'Transfer Invoice Balance to A/R Account'.

    Optional: Select the checkbox 'Allow Check-out with Balance'.

    Select 'Save/Exit' to store the changes made.

    Accounts Receivable can now be used with a Company or Travel Agent that is not on Credit Hold.

    Select the Company or Travel Agent as the Bill To on a Reservation Account and create a Tax Invoice to send the charges to Accounts Receivable.


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