Direct Payments - Direct Debit Bank File
Bulk process direct debit payments in RMS.
The Direct Payments utility for direct debits enables generating an EFT file that can be uploaded to the merchant bank account to process the payments from all selected guest's accounts.
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Information
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Use
- Add Button
Information
The Direct Payments utility for direct debits enables generating an EFT file that can be uploaded to the merchant bank account to process the payments from all selected guest's accounts.
Direct Debits are an automatic transaction to deduct a pre-determined amount of funds from the nominated bank account.
Direct Debits can be setup on a Guest Profile in RMS enabling users to generate an EFT file that can be uploaded to the merchant bank account to process the payments from all selected guest's accounts.
Direct Debits in RMS can be used to manage long term rental payments, recurring tenancy rental payments or owner charges.
Property Bank Details must be setup and include a Direct Entry User ID.
Users will require Security Profile access to use this feature.
-
Use
- Add Button
Use
- Go to Utilities > Direct Payments > Direct Debit (Bank File) in RMS.
- Select the Account Types or Direct Debit Grouping.
- Select the Direct Debit Date.
- Optional: Select the checkbox 'Invoiced Transactions Only'.
- Select the Receipt Date.
- Optional: Select the checkbox 'Self Balancing Item'.
- Optional: Select the checkbox 'Create Separate Line for Each Transaction'.
- Optional: Select the checkbox 'Bank Process Date Same as Receipt Date'.
- Select the
'Search' icon. - Select the checkbox for the Guest Accounts.
- Select the
'Process' icon.
The option 'Invoiced Transactions Only' will only display accounts with an outstanding balance that has a Tax Invoice generated for the charges to be paid.
The option 'Bank Process Date Same as Receipt Date' will set the 'Date Banked' field on the Direct Credit Receipt in RMS to match the selected Receipt Date.
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Guide
- Add Button
Guide
Go to Utilities > Direct Payments > Direct Debit (Bank File) in RMS.
Select the Account Types or Direct Debit Grouping.
Select the Direct Debit Date.
Optional: Select the checkbox 'Invoiced Transactions Only'.
Select the Receipt Date for the Direct Credit Receipt in RMS.
Optional: Select the checkbox 'Self Balancing Item'.
Optional: Select the checkbox 'Create Separate Line for Each Transaction'.
Optional: Select the checkbox 'Bank Process Date Same as Receipt Date'.
Select the 
'Search' icon.
Select the checkbox for the Guest Accounts.
Select the 
'Process' icon.
A file will be downloaded that can be imported into the property's merchant bank account to complete the direct debits.
Use
- Go to Utilities > Direct Payments > Direct Debit (Bank File) in RMS.
- Select the Account Types or Direct Debit Grouping.
- Select the Direct Debit Date.
- Optional: Select the checkbox 'Invoiced Transactions Only'.
- Select the Receipt Date.
- Optional: Select the checkbox 'Self Balancing Item'.
- Optional: Select the checkbox 'Create Separate Line for Each Transaction'.
- Optional: Select the checkbox 'Bank Process Date Same as Receipt Date'.
- Select the 'Search' icon.
- Select the checkbox for the Guest Accounts.
- Select the 'Process' icon.
The option 'Invoiced Transactions Only' will only display accounts with an outstanding balance that has a Tax Invoice generated for the charges to be paid.
The option 'Bank Process Date Same as Receipt Date' will set the 'Date Banked' field on the Direct Credit Receipt in RMS to match the selected Receipt Date.
-
Guide
- Add Button
Guide
Go to Utilities > Direct Payments > Direct Debit (Bank File) in RMS.
Select the Account Types or Direct Debit Grouping.
Select the Direct Debit Date.
Optional: Select the checkbox 'Invoiced Transactions Only'.
Select the Receipt Date for the Direct Credit Receipt in RMS.
Optional: Select the checkbox 'Self Balancing Item'.
Optional: Select the checkbox 'Create Separate Line for Each Transaction'.
Optional: Select the checkbox 'Bank Process Date Same as Receipt Date'.
Select the 'Search' icon.
Select the checkbox for the Guest Accounts.
Select the 'Process' icon.
A file will be downloaded that can be imported into the property's merchant bank account to complete the direct debits.