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    Passes Module

    Module to sell annual or day passes providing access to property facilities in RMS.

    Decision Tree

    The Passes Module can be used to issue and sell access passes for property facilities.

    • Information
    • Setup
    • Add Button

    Information

    The Passes module can be used to issue and sell access passes for property facilities.

    Passes can be setup to provide access for a Day, Year or Season with a predefined date range.

    The Passes Portal enables the sale and renewal of Passes for the Property when using the Passes Module and using RMS Pay or Windcave as the Payment Gateway.

    The Passes Portal can be setup to limit how far in advance a Pass start date can be purchased for.

    Properties setup with Boomgates can include Boomgate Access for selected Boomgate Zones with a Pass.

    The selected Form Letter will be sent as a purchase confirmation.

    Pass Fees can be setup Per Person or Per Period using a Sundry Charge with the price entered in each Currency setup for the Property.

    Enterprise customers can setup Passes to provide access for one or more Properties.

    Daily Passes can be setup with Exclusion Dates that prevent the pass being sold for a date that falls within an exclusion period.

    Triggered Correspondence can be setup to send an SMS or Email at a predefined time before or after Pass Expiry.

    The following Pass Types are available.

    Pass Type Description
    Daily Valid for one day.
    Can be setup with Exclusion Dates.
    Annual Valid for 365 days.
    Seasonal Valid for the selected date range.


    Sundry, Guest, Rate and Reservation are default System Labels that can be customised.

    A Payment Gateway is required to use the Passes Portal.

    System Administrators will require Security Profile access to setup this feature.


    • Setup
    • Add Button

    Setup

    Have your System Administrator complete the following.

    1. Go to the Module Market in the Side Menu of RMS.
    2. Select the Module Type of 'Guest Services'.
    3. Select the Toggle on the 'Passes' module.
    4. Read the Terms & Conditions.
    5. Select 'Activate Passes'.
    6. Exit.
    7. Setup Passes.
      1. Go to Setup > Passes in the Side Menu of RMS.
      2. Select the 'Add' icon.
      3. Enter a Description.
      4. Optional: Enter a Long Description.
      5. Select a Pass Type.
      6. Select a Fee Structure.
        1. Fees Per Period: Select a Sundry Charge and enter the Unit Price or select the checkbox 'Use Amount from Sundry'.
        2. Fees Per Person: Select a Sundry Charge and enter the Price Per Adult, Child and Infant.
      7. Save.
      8. Optional: Setup Properties.
        1. Navigate to the 'Properties' tab.
        2. Optional: Select the checkbox 'Pass can be used at Multiple Properties'.
        3. Select the 'Add' icon.
        4. Select the Property and choose the  button.
        5. Apply/Exit.
      9. Optional: Setup Exclusion Dates.
        1. Navigate to the 'Exclusion Dates' tab.
        2. Select the 'Add' icon.
        3. Select the Exclude Entry Date Range.
        4. Select the checkbox for a Property.
        5. Save/Exit.
      10. Save/Exit.
    8. Setup the Passes Portal.
      1. Go to Setup > Portal Access > Passes in the Side Menu of RMS.
      2. Navigate to the 'General Options' tab.
      3. Enter the 'Max Days In Future' for the Pass Start Date.
      4. Optional: Select the checkbox 'Use Promo Code'.
      5. Optional: Select the checkbox 'Use Boomgate'.
        1. Select a Boomgate Zone.
        2. Select an Activation Time and Expiry Time.
      6. Enter the Confirmation Text.
      7. Select a Form Letter.
      8. Save.
      9. Navigate to the 'Passes' tab.
      10. Select a Pass and choose the  button.
      11. Save.
      12. Navigate to the 'Terms & Conditions' tab.
      13. Enter the Passes Terms & Conditions.
      14. Save/Exit.
    9. Exit.


    • Guide
    • Add Button

    Guide

    Go to the Module Market in the Side Menu of RMS.

    Select the Module Type of 'Guest Services'.

    Select the Toggle on the 'Passes' module.

    Read the Terms & Conditions.

    Select 'Activate Passes'.

    Select  'Exit' to leave the Module Market'.

    Go to Setup > Passes in the Side Menu of RMS.

    Select the  'Add' icon.

    Enter a Description.

    Optional: Enter a Long Description.

    Select a Pass Type.

    Select a Fee Structure.

    Fees Per Period: Select a Sundry Charge and enter the Unit Price or select the checkbox 'Use Amount from Sundry'.

    Fees Per Person: Select a Sundry Charge and enter the Price Per Adult, Child and Infant.

    Select the  'Save' icon to store the changes made.

    Optional: Setup Properties.

    Navigate to the 'Properties' tab.

    Optional: Select the checkbox 'Pass can be used at Multiple Properties'.

    Select the  'Add' icon.

    Select the Property and choose the  button.

    Select the  'Apply/Exit' icon to store the changes made and return to the Passes setup.

    Optional: Setup Exclusion Dates.

    Navigate to the 'Exclusion Dates' tab.

    Select the  'Add' icon.

    Select the Exclude Entry Date Range.

    Select the checkbox for a Property.

    Select the  'Save/Exit' icon to store the changes made and leave the Passes setup.

    Go to Setup > Portal Access > Passes in the Side Menu of RMS.

    Navigate to the 'General Options' tab.

    Enter the 'Max Days In Future' for the Pass Start Date.

    Optional: Select the checkbox 'Use Promo Code'.

    Optional: Select the checkbox 'Use Boomgate'.

    Select a Boomgate Zone.

    Select an Activation Time and Expiry Time.

    Enter the Confirmation Text.

    Select a Form Letter.

    Select the  'Save' icon to store the changes made.

    Navigate to the 'Passes' tab.

    Select a Pass and choose the  button.

    Select the  'Save' icon to store the changes made.

    Navigate to the 'Terms & Conditions' tab.

    Enter the Passes Terms & Conditions.

    Select the  'Save/Exit' icon to store the changes made and leave the setup.

    Passes can now be sold using the Passes Portal URL from the 'General Options' tab.


    Setup

    Have your System Administrator complete the following.

    1. Go to the Module Market in the Side Menu of RMS.
    2. Select the Module Type of 'Guest Services'.
    3. Select the Toggle on the 'Passes' module.
    4. Read the Terms & Conditions.
    5. Select 'Activate Passes'.
    6. Exit.
    7. Setup Passes.
      1. Go to Setup > Passes in the Side Menu of RMS.
      2. Select the 'Add' icon.
      3. Enter a Description.
      4. Optional: Enter a Long Description.
      5. Select a Pass Type.
      6. Select a Fee Structure.
        1. Fees Per Period: Select a Sundry Charge and enter the Unit Price or select the checkbox 'Use Amount from Sundry'.
        2. Fees Per Person: Select a Sundry Charge and enter the Price Per Adult, Child and Infant.
      7. Save.
      8. Optional: Setup Properties.
        1. Navigate to the 'Properties' tab.
        2. Optional: Select the checkbox 'Pass can be used at Multiple Properties'.
        3. Select the 'Add' icon.
        4. Select the Property and choose the  button.
        5. Apply/Exit.
      9. Optional: Setup Exclusion Dates.
        1. Navigate to the 'Exclusion Dates' tab.
        2. Select the 'Add' icon.
        3. Select the Exclude Entry Date Range.
        4. Select the checkbox for a Property.
        5. Save/Exit.
      10. Save/Exit.
    8. Setup the Passes Portal.
      1. Go to Setup > Portal Access > Passes in the Side Menu of RMS.
      2. Navigate to the 'General Options' tab.
      3. Enter the 'Max Days In Future' for the Pass Start Date.
      4. Optional: Select the checkbox 'Use Promo Code'.
      5. Optional: Select the checkbox 'Use Boomgate'.
        1. Select a Boomgate Zone.
        2. Select an Activation Time and Expiry Time.
      6. Enter the Confirmation Text.
      7. Select a Form Letter.
      8. Save.
      9. Navigate to the 'Passes' tab.
      10. Select a Pass and choose the  button.
      11. Save.
      12. Navigate to the 'Terms & Conditions' tab.
      13. Enter the Passes Terms & Conditions.
      14. Save/Exit.
    9. Exit.


    • Guide
    • Add Button

    Guide

    Go to the Module Market in the Side Menu of RMS.

    Select the Module Type of 'Guest Services'.

    Select the Toggle on the 'Passes' module.

    Read the Terms & Conditions.

    Select 'Activate Passes'.

    Select  'Exit' to leave the Module Market'.

    Go to Setup > Passes in the Side Menu of RMS.

    Select the  'Add' icon.

    Enter a Description.

    Optional: Enter a Long Description.

    Select a Pass Type.

    Select a Fee Structure.

    Fees Per Period: Select a Sundry Charge and enter the Unit Price or select the checkbox 'Use Amount from Sundry'.

    Fees Per Person: Select a Sundry Charge and enter the Price Per Adult, Child and Infant.

    Select the  'Save' icon to store the changes made.

    Optional: Setup Properties.

    Navigate to the 'Properties' tab.

    Optional: Select the checkbox 'Pass can be used at Multiple Properties'.

    Select the  'Add' icon.

    Select the Property and choose the  button.

    Select the  'Apply/Exit' icon to store the changes made and return to the Passes setup.

    Optional: Setup Exclusion Dates.

    Navigate to the 'Exclusion Dates' tab.

    Select the  'Add' icon.

    Select the Exclude Entry Date Range.

    Select the checkbox for a Property.

    Select the  'Save/Exit' icon to store the changes made and leave the Passes setup.

    Go to Setup > Portal Access > Passes in the Side Menu of RMS.

    Navigate to the 'General Options' tab.

    Enter the 'Max Days In Future' for the Pass Start Date.

    Optional: Select the checkbox 'Use Promo Code'.

    Optional: Select the checkbox 'Use Boomgate'.

    Select a Boomgate Zone.

    Select an Activation Time and Expiry Time.

    Enter the Confirmation Text.

    Select a Form Letter.

    Select the  'Save' icon to store the changes made.

    Navigate to the 'Passes' tab.

    Select a Pass and choose the  button.

    Select the  'Save' icon to store the changes made.

    Navigate to the 'Terms & Conditions' tab.

    Enter the Passes Terms & Conditions.

    Select the  'Save/Exit' icon to store the changes made and leave the setup.

    Passes can now be sold using the Passes Portal URL from the 'General Options' tab.




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