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    Xero Online

    Setup the interface to Xero Online in RMS.

    Decision Tree

    Xero Online is accounting software that can be connected to RMS for both Cash & Accrual Properties.

    • Information
    • Setup
    • Add Button

    Information

    Xero Online is accounting software that can be connected to RMS for both Cash & Accrual Accounting properties.

    The interface to Xero Online enables properties to map their General Ledger Account Codes to ledger movements and payments and export this financial information directly into the accounting software from RMS.

    General Ledger Account Codes setup in RMS should match the setup in Xero.

    Accrual Accounting properties must ensure that the General Ledger Account Codes setup in Xero for Advances Ledger, Guest Ledger, City Ledger, Receipts & Credit Cards are setup as Current Asset or Current Liability in Xero.

    Cash Accounting properties must ensure that the General Ledger Account Codes setup in Xero for Suspense Receipts, Receipts and Credit Cards are setup as Current Asset or Current Liability.

    The GST setup in Xero should be setup as the Full GST amount as RMS will calculate any Concessional or Free GST before the financial data has been exported into Xero.

    Australia Full GST: 10%.
    New Zealand Full GST: 15%.


    Connecting Xero Online in RMS requires the Financial Interfaces module.

    All General Ledger Account Codes must be setup in RMS & Xero and mapped in this setup or the Financial Export will display errors.

    Refer to the Xero documentation for a list of restricted and system accounts that cannot be mapped in RMS.

    Xero does not allow a manual journal entry into the bank account in Xero. Refer to the Xero documentation for steps to manually adjust a bank account balance in Xero.

    Users will require Security Profile access to use this feature.


    • Setup
    • Add Button

    Setup

    The steps required to setup Xero Online in RMS vary depending on the property's Accounting Method.

    Select the Accounting Method below to view the required setup.


    • Accrual Accounting
    • Cash Accounting
    • Add Button

    Accrual Accounting Setup

    Have your System Administrator complete the following.

    1. Log a Service Request to set Xero Online as the Financial Interface.
    2. Go to Setup > Accounting > Financial Interface in RMS.
    3. Navigate to the 'Mapping' tab.
    4. Enter the Xero General Ledger Account Codes in the 'Code' field.
    5. Enter the Night Audit Descriptions.
    6. Navigate to the 'Receipts' tab.
    7. Enter the Xero General Ledger Account Codes in the 'Code' field.
    8. Enter the Receipt Descriptions.
    9. Navigate to the 'Credit Cards' tab.
    10. Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.
    11. Enter the Card Type Descriptions.
    12. Save/Exit.
    13. Optional: Setup Tracking Categories.


    Using the same General Ledger Account Code on multiple mapping records will consolidate their transaction information on the generated export.

    Connection to the Xero account occurs each time a Financial Export is generated and expires after 30 minutes.

    Refer to the Xero documentation for a list of restricted and system accounts that cannot be mapped in RMS.

    Xero does not allow a manual journal entry into the bank account in Xero. Refer to the Xero documentation for steps to manually adjust a bank account balance in Xero.


    • Guide
    • Add Button

    Guide

    Log a Service Request to set Xero Online as the Financial Interface.

    Go to Setup > Accounting > Financial Interface in RMS.

    Navigate to the 'Mapping' tab.

    Enter the Xero General Ledger Account Codes in the 'Code' field.

    Enter the Night Audit Descriptions.

    Navigate to the 'Receipts' tab.

    Enter the Xero General Ledger Account Codes in the 'Code' field.

    Enter the Receipt Descriptions.

    Navigate to the 'Credit Cards' tab.

    Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.

    Enter the Card Type Descriptions.

    Select 'Save/Exit' to store the changes made and leave the setup.

    Optional: Setup Tracking Categories.

    The Financial Export can now be generated and sent to Xero from RMS.

    Cash Accounting Setup

    Have your System Administrator complete the following.

    1. Log a Service Request to set Xero Online as the Financial Interface.
    2. Go to Setup > Accounting > Financial Interface in RMS.
    3. Navigate to the 'Mapping' tab.
    4. Enter the Xero General Ledger Account Code for Suspense Receipts in the Control Account 'Code' field.
    5. Enter the Control Account Description.
    6. Navigate to the 'Receipts' tab.
    7. Enter the Xero General Ledger Account Codes in the 'Code' field.
    8. Enter the Receipt Descriptions.
    9. Navigate to the 'Credit Cards' tab.
    10. Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.
    11. Enter the Card Type Descriptions.
    12. Save/Exit.
    13. Optional: Setup Tracking Categories.


    All General Ledger Account Codes must be setup in RMS & Xero and mapped in this setup or the Financial Export will display errors.

    Using the same General Ledger Account Code on multiple mapping records will consolidate their transaction information on the generated export.

    Connection to the Xero account occurs each time a Financial Export is generated and expires after 30 minutes.

    Refer to the Xero documentation for a list of restricted and system accounts that cannot be mapped in RMS.

    Xero does not allow a manual journal entry into the bank account in Xero. Refer to the Xero documentation for steps to manually adjust a bank account balance in Xero.


    • Guide
    • Add Button

    Guide

    Log a Service Request to set Xero Online as the Financial Interface.

    Go to Setup > Accounting > Financial Interface in RMS.

    Navigate to the 'Mapping' tab.

    Enter the Xero General Ledger Account Code for Suspense Receipts in the Control Account 'Code' field.

    Enter the Control Account Description.

    Navigate to the 'Receipts' tab.

    Enter the Xero General Ledger Account Codes in the 'Code' field.

    Enter the Receipt Descriptions.

    Navigate to the 'Credit Cards' tab.

    Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.

    Enter the Card Type Descriptions.

    Select 'Save/Exit' to store the changes made and leave the setup.

    Optional: Setup Tracking Categories.

    The Financial Export can now be generated and sent to Xero from RMS.

    Setup

    The steps required to setup Xero Online in RMS vary depending on the property's Accounting Method.

    Select the Accounting Method below to view the required setup.


    • Accrual Accounting
    • Cash Accounting
    • Add Button

    Accrual Accounting Setup

    Have your System Administrator complete the following.

    1. Log a Service Request to set Xero Online as the Financial Interface.
    2. Go to Setup > Accounting > Financial Interface in RMS.
    3. Navigate to the 'Mapping' tab.
    4. Enter the Xero General Ledger Account Codes in the 'Code' field.
    5. Enter the Night Audit Descriptions.
    6. Navigate to the 'Receipts' tab.
    7. Enter the Xero General Ledger Account Codes in the 'Code' field.
    8. Enter the Receipt Descriptions.
    9. Navigate to the 'Credit Cards' tab.
    10. Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.
    11. Enter the Card Type Descriptions.
    12. Save/Exit.
    13. Optional: Setup Tracking Categories.


    Using the same General Ledger Account Code on multiple mapping records will consolidate their transaction information on the generated export.

    Connection to the Xero account occurs each time a Financial Export is generated and expires after 30 minutes.

    Refer to the Xero documentation for a list of restricted and system accounts that cannot be mapped in RMS.

    Xero does not allow a manual journal entry into the bank account in Xero. Refer to the Xero documentation for steps to manually adjust a bank account balance in Xero.


    • Guide
    • Add Button

    Guide

    Log a Service Request to set Xero Online as the Financial Interface.

    Go to Setup > Accounting > Financial Interface in RMS.

    Navigate to the 'Mapping' tab.

    Enter the Xero General Ledger Account Codes in the 'Code' field.

    Enter the Night Audit Descriptions.

    Navigate to the 'Receipts' tab.

    Enter the Xero General Ledger Account Codes in the 'Code' field.

    Enter the Receipt Descriptions.

    Navigate to the 'Credit Cards' tab.

    Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.

    Enter the Card Type Descriptions.

    Select 'Save/Exit' to store the changes made and leave the setup.

    Optional: Setup Tracking Categories.

    The Financial Export can now be generated and sent to Xero from RMS.

    Cash Accounting Setup

    Have your System Administrator complete the following.

    1. Log a Service Request to set Xero Online as the Financial Interface.
    2. Go to Setup > Accounting > Financial Interface in RMS.
    3. Navigate to the 'Mapping' tab.
    4. Enter the Xero General Ledger Account Code for Suspense Receipts in the Control Account 'Code' field.
    5. Enter the Control Account Description.
    6. Navigate to the 'Receipts' tab.
    7. Enter the Xero General Ledger Account Codes in the 'Code' field.
    8. Enter the Receipt Descriptions.
    9. Navigate to the 'Credit Cards' tab.
    10. Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.
    11. Enter the Card Type Descriptions.
    12. Save/Exit.
    13. Optional: Setup Tracking Categories.


    All General Ledger Account Codes must be setup in RMS & Xero and mapped in this setup or the Financial Export will display errors.

    Using the same General Ledger Account Code on multiple mapping records will consolidate their transaction information on the generated export.

    Connection to the Xero account occurs each time a Financial Export is generated and expires after 30 minutes.

    Refer to the Xero documentation for a list of restricted and system accounts that cannot be mapped in RMS.

    Xero does not allow a manual journal entry into the bank account in Xero. Refer to the Xero documentation for steps to manually adjust a bank account balance in Xero.


    • Guide
    • Add Button

    Guide

    Log a Service Request to set Xero Online as the Financial Interface.

    Go to Setup > Accounting > Financial Interface in RMS.

    Navigate to the 'Mapping' tab.

    Enter the Xero General Ledger Account Code for Suspense Receipts in the Control Account 'Code' field.

    Enter the Control Account Description.

    Navigate to the 'Receipts' tab.

    Enter the Xero General Ledger Account Codes in the 'Code' field.

    Enter the Receipt Descriptions.

    Navigate to the 'Credit Cards' tab.

    Enter the Xero General Ledger Account Codes for both Credit Card & EFTPOS on each Card Type.

    Enter the Card Type Descriptions.

    Select 'Save/Exit' to store the changes made and leave the setup.

    Optional: Setup Tracking Categories.

    The Financial Export can now be generated and sent to Xero from RMS.


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