Expense Charge
Setup an Expense Charge in RMS.
An Expense Charge records a reduction of revenue for money due to be paid out.
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Information
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Setup
- Add Button
Information
An Expense Charge records a reduction of revenue for money due to be paid out.
Expense Charges can be used for Travel Agent Commissions, Petty Cash or Paid Outs.
Revenue will be deducted from the General Ledger Account Code selected on the Expense Charge setup.
An Expense Payment is used to record the money paid out for the Expense Charge.
Travel Agent Commissions will apply an Expense Charge to the Travel Agent Commission Account for the value owed when the reservation is changed to 'Departed' status.
The commission amount will remain outstanding until the account is balanced using an Expense Payment.
The Expense Payment can be applied using the Travel Agent Commissions utility when payment is given to the Travel Agent by the property.
Petty Cash can be recorded on the Cash Account using an Expense Charge to record the purpose and deduction of money from the cash register.
A Paid Out can be recorded on the guest's Reservation Account using the 'Create Expenses' option. When the Expense Charge is created on the guest's Reservation Account the Cash Account will record an Expense Charge & Expense Payment to balance the daily takings.
Users will require Security Profile access to use this feature.
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Setup
- Add Button
Setup
Have your System Administrator complete the following.
- Go to Setup > Accounting > Sundry in RMS.
- Select the
'Add' icon. - Enter the Description.
- Select a General Ledger Account Code.
- Select the Tax Type.
- Select the checkbox 'Expense Charge'.
- Save/Exit.
Only Sundry Charges setup as an Expense Charge will be available for selection using the 'Create Expenses' option on an account.
Expense Charges can be used for Travel Agent Commissions, Petty Cash or Paid Outs.
Sundry is a default System Label that can be customised.
-
Guide
- Add Button
Guide
Go to Setup > Accounting > Sundry in RMS.
Select the 
'Add' icon.
Enter the Description.
Select a General Ledger Account Code.
Select the Tax Type.
Select the checkbox 'Expense Charge'.
Select 'Save/Exit' to store the changes made and leave the setup.
This Expense Charge will be available for selection when using the 'Create Expenses' option on a Guest or Reservation Account, in the Cash Account and on Travel Agent Commission setup.
Setup
Have your System Administrator complete the following.
- Go to Setup > Accounting > Sundry in RMS.
- Select the 'Add' icon.
- Enter the Description.
- Select a General Ledger Account Code.
- Select the Tax Type.
- Select the checkbox 'Expense Charge'.
- Save/Exit.
Only Sundry Charges setup as an Expense Charge will be available for selection using the 'Create Expenses' option on an account.
Expense Charges can be used for Travel Agent Commissions, Petty Cash or Paid Outs.
Sundry is a default System Label that can be customised.
-
Guide
- Add Button
Guide
Go to Setup > Accounting > Sundry in RMS.
Select the 'Add' icon.
Enter the Description.
Select a General Ledger Account Code.
Select the Tax Type.
Select the checkbox 'Expense Charge'.
Select 'Save/Exit' to store the changes made and leave the setup.
This Expense Charge will be available for selection when using the 'Create Expenses' option on a Guest or Reservation Account, in the Cash Account and on Travel Agent Commission setup.