Allow Area in More Than One Category
Information on the option to share inventory between Categories in RMS.
Allow Area in More Than One Category is an option available for properties to share the inventory of an Area between multiple Categories.
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Information
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Setup
- Add Button
Information
Allow Area in More Than One Category is an option available for properties to share the inventory of an Area between multiple Categories.
Area in More Than One Category can be used when one Area can be booked a variety of ways.
Interconnecting Categories can be used when individual Areas can be booked independently or as a combination option.
The below examples highlight the differences between an Interconnecting Category and an Area in More Than One Category.
A 3 Bedroom Apartment that can be booked as a 1 Bedroom, 2 Bedroom or 3 Bedroom apartment can be setup as an Area in More Than One Category.
| Category (Area) | Day 1 | Day 2 | Day 3 | Day 4 |
|---|---|---|---|---|
| 1 Bedroom (A) | Available | Reservation | Unavailable | Unavailable |
| 2 Bedroom (A) | Available | Unavailable | Reservation | Unavailable |
| 3 Bedroom (A) | Available | Unavailable | Unavailable | Reservation |
A 3 Bedroom Apartment that can be booked by combining a 1 Bedroom & 2 Bedroom apartment together can be setup as an Interconnecting Category.
| Category (Area) | Day 1 | Day 2 | Day 3 | Day 4 |
|---|---|---|---|---|
| 1 Bedroom (A) | Available | Reservation | Reservation | Unavailable |
| 2 Bedroom (B) | Available | Available | Reservation | Unavailable |
| 3 Bedroom (A & B) | Available | Unavailable | Unavailable | Reservation |
The Booking Chart will display 
next to the Area Description of any Area that has been setup in more than one Category.
A reservation made for an Area in more than one Category will only show in the Category booked.
Every instance of the Area in another Category will be blocked from booking.
Using this option inflates viewed availability online for any Category that includes an Area that is available to more than one Category.
The Occupancy Report will use the Default Category to report availability except on reservation dates where an Associated Category is booked.
When a reservation exists for an Associated Category the availability will be reported for the reservation dates in the booked Category and not the Default Category.
In this example the 3 BR Waterfront Apartment is the Default Category.
In a 5 day date range an Associated Category is booked for 2 nights.
Generating the Occupancy Report for the same 5 days will show the Default Category as available on all dates where an Associated Category is not booked.
When a reservation exists for an Associated Category the availability will be reported for the reservation dates in the booked Category and not the Default Category.
Connected Online Channels, Allotments & Quick Quote all view and use the Category Availability.
The Category Availability reflects the number of Areas available to a Category and does not represent the physical number of Areas at the property when using this option.
When an Area is available to more than one Category it will show as available to each of it's associated Categories.
The 'Area Available' row on the Availability Chart will display the physical number of Areas that are available at the property.
Careful management of availability with any connected Online Channels is required to minimise the risk of overbookings in scenarios where guests book multiple Areas for a Group Reservation.
Users will require Security Profile access to use this feature.
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Setup
- Add Button
Setup
Have your System Administrator complete the following.
- Go to Setup > Property Options > General Information in RMS.
- Navigate to the 'Options' tab.
- Select the checkbox 'Allow Area in More Than One Category'.
- Enter the Daily Password and select
'Ok'. - Save/Exit.
- Go to Setup > Category/Area in RMS.
- Setup the Associated Categories.
- Select the 'Edit' icon on the main Category.
- Navigate to the 'Areas' tab.
- Select the Area and choose 'Edit'.
- Navigate to the 'Associated Categories' tab.
- Select the checkbox for each Category the Area can be sold as.
- Select the Default Category.
- Save/Exit.
- Repeat Steps 10-13 for each required Area.
Refer to the 'Information' section of this article for important information on how this feature affects availability and reporting.
The Daily Password can be obtained by contacting RMS Support.
The Default Category will be used by Reports & Housekeeping to determine which Category information for the Area should be displayed in when there is no reservation to reference.
Owner & Trust Accounting Properties should consult RMS Support before enabling this option.
Category and Area are default System Labels that can be customised.
Careful management of availability with any connected Online Channels is required to minimise the risk of overbookings in scenarios where guests book multiple Areas for a Group Reservation.
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Guide
- Add Button
Guide
Go to Setup > Property Options > General Information in RMS.
Navigate to the 'Options' tab.
Select the checkbox 'Allow Area in More Than One Category'.
Enter the Daily Password and select 
'Ok'.
Select 'Save/Exit' to store the changes made and leave the setup.
Go to Setup > Category/Area in RMS.
Setup the Associated Categories.
Select the 'Edit' icon on the main Category.
Navigate to the 'Area' tab.
Select the Area and choose 'Edit'.
Navigate to the 'Associated Categories' tab.
Select the checkbox for each Category the Area can be sold as.
Select the Default Category.
Select 'Save/Exit' to store the changes made and leave the setup.
Repeat Steps 10-13 for each required Area.
The Areas will now be available for reservations in each of their Associated Categories.
Setup
Have your System Administrator complete the following.
- Go to Setup > Property Options > General Information in RMS.
- Navigate to the 'Options' tab.
- Select the checkbox 'Allow Area in More Than One Category'.
- Enter the Daily Password and select 'Ok'.
- Save/Exit.
- Go to Setup > Category/Area in RMS.
- Setup the Associated Categories.
- Select the 'Edit' icon on the main Category.
- Navigate to the 'Areas' tab.
- Select the Area and choose 'Edit'.
- Navigate to the 'Associated Categories' tab.
- Select the checkbox for each Category the Area can be sold as.
- Select the Default Category.
- Save/Exit.
- Repeat Steps 10-13 for each required Area.
Refer to the 'Information' section of this article for important information on how this feature affects availability and reporting.
The Daily Password can be obtained by contacting RMS Support.
The Default Category will be used by Reports & Housekeeping to determine which Category information for the Area should be displayed in when there is no reservation to reference.
Owner & Trust Accounting Properties should consult RMS Support before enabling this option.
Category and Area are default System Labels that can be customised.
Careful management of availability with any connected Online Channels is required to minimise the risk of overbookings in scenarios where guests book multiple Areas for a Group Reservation.
-
Guide
- Add Button
Guide
Go to Setup > Property Options > General Information in RMS.
Navigate to the 'Options' tab.
Select the checkbox 'Allow Area in More Than One Category'.
Enter the Daily Password and select 'Ok'.
Select 'Save/Exit' to store the changes made and leave the setup.
Go to Setup > Category/Area in RMS.
Setup the Associated Categories.
Select the 'Edit' icon on the main Category.
Navigate to the 'Area' tab.
Select the Area and choose 'Edit'.
Navigate to the 'Associated Categories' tab.
Select the checkbox for each Category the Area can be sold as.
Select the Default Category.
Select 'Save/Exit' to store the changes made and leave the setup.
Repeat Steps 10-13 for each required Area.
The Areas will now be available for reservations in each of their Associated Categories.