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    Rates

    Setup rates using the available options in RMS.

    Decision Tree


    Rates determine the pricing used on a reservation and can be setup to calculate based on a variety of factors including day of the week, number of guests or length of stay.

    Additional rate options include dynamic pricing adjustments based on occupancy and time, packages, additional guests and derived rates.


    • Direct Rates
    • OTA Rates
    • Derived Rates
    • Multi BAR
    • Add Button

    Direct Rates

    Direct Rates can be used on the RMS IBE, in-house and for a select few Online Travel Agents.

    Pricing formats include per person, per day, per night or per hour as well as by night of the week or length of stay.

    Direct Rates are determined by selecting the 'Direct' Rate Structure on the Rate Type and Rate Table.

    In previous versions of RMS Direct Rates were referred to as 'Traditional Rates'.


    Select an option below to view the related setup articles.

    • All Topics
    • Base Rate
    • Extras
    • Add Button
    Base Rate

    The Base Rate includes four components that establish what the charge description is, when it is available and how much to charge.

    Direct Rates can be used to create multiple combinations for the rack or best available rate as well as seasonal, long term and promotional rates.

    Before creating rates in RMS for the first time, review the following information.


    To make a rate available for use a Rate Lookup must be created that links together a Rate Type, Rate Period and Rate Table.

    Select an option below to view the related setup articles for each rate component.


    • Rate Type
    • Rate Period
    • Rate Table
    • Rate Lookup
    • Add Button

    Rate Type

    The Rate Type is the charge description or charge type that identifies a particular set of pricing.

    Rate Types become available for selection on a reservation once they have been linked in a Rate Lookup to a Rate Period and Rate Table.


    Setup a Rate Period, Rate Table and Rate Lookup to make this Rate Type available for selection on a reservation or use the New Rate Wizard for guided rate setup in RMS.

    Rate Period

    The Rate Period determines the date range a set of pricing is applicable to.

    Rate Periods can be setup to reflect the changeover in a pricing structure including Annual, Peak, Off Peak and Shoulder seasons as well as smaller overlapping Holiday Seasons.


    Setup a Rate Type, Rate Table and Rate Lookup to make the Rate Type available for selection on a reservation during the dates selected on this Rate Period or use the New Rate Wizard for guided rate setup in RMS.

    Rate Table

    The Rate Table determines the prices to be used when calculating the rates in RMS.

    Below are the setup articles for each type of Rate Table available when using Direct Rates in RMS.

    The Based On and Format selected will determine the frequency and what passage of time or other factor is used when calculating the price on the reservation.


    Rate Tables for past seasons can be set inactive once no longer required and a new Rate Table setup for future seasons. 

    This method ensures historical accuracy and ensures the correct rate is applied to future reservations without having any impact on past reservations or reporting accuracy.

    Any changes to the pricing on an existing Rate Table will apply to all Rate Lookups with that Rate Table selected. 

    Changes made will be reflected on new reservations or existing reservations after a rate recalculation.

    Additional Rate Table options can be found under the 'Extras' section of this article.


    Setup a Rate Type, Rate Period and Rate Lookup to make the Rate Type available for selection on a reservation using this Rate Table or use the New Rate Wizard for guided rate setup in RMS.

    Rate Lookup

    The Rate Lookup is the linking component that RMS uses to know which combination of Rate Type and Rate Table to use during any Rate Period.

    Without a Rate Lookup each Rate Type, Rate Period and Rate Table will be disconnected and not available for use on reservations.

    Only Rate Types and Rate Tables with a matching Rate Structure can be connected in a Rate Lookup.


    Setup a Rate Type, Rate Table and Rate Period to make a Rate Type available for selection on a reservation or use the New Rate Wizard for guided rate setup in RMS.

    Additional rate setup options are available in the 'Extras' section of Direct Rates.

    Extras

    The following extra rate setup items can be configured on a Rate Table which will be used as part of the rate calculations.

    OTA Rates

    OTA Rates can be used on the RMS IBE, in-house and with all Online Travel Agents.

    Pricing formats are compatible with Online Travel Agents and include Nightly and Extended Stay options.

    OTA Rates are determined by selecting the 'OTA' Rate Structure on the Rate Type and Rate Table.


    Select an option below to view the related setup articles.

    • All Topics
    • Base Rate
    • Extras
    • Add Button
    Base Rate

    The Base Rate includes four components that establish what the charge description is, when it is available and how much to charge.

    OTA Rates can be used to create multiple combinations for the rack or best available rate as well as seasonal, long term and promotional rates.

    Before creating rates in RMS for the first time, review the following information.


    To make a rate available for use a Rate Lookup must be created that links together a Rate Type, Rate Period and Rate Table.

    Select an option below to view the related setup articles for each rate component.


    • Rate Type
    • Rate Period
    • Rate Table
    • Rate Lookup
    • Add Button

    Rate Type

    The Rate Type is the charge description or charge type that identifies a particular set of pricing.

    Rate Types become available for selection on a reservation once they have been linked in a Rate Lookup to a Rate Period and Rate Table.


    Setup a Rate Period, Rate Table and Rate Lookup to make this Rate Type available for selection on a reservation or use the New Rate Wizard for guided rate setup in RMS.

    Rate Period

    The Rate Period determines the date range a set of pricing is applicable to.

    Rate Periods can be setup to reflect the changeover in a pricing structure including Annual, Peak, Off Peak and Shoulder seasons as well as smaller overlapping Holiday Seasons.


    Setup a Rate Type, Rate Table and Rate Lookup to make the Rate Type available for selection on a reservation during the dates selected on this Rate Period or use the New Rate Wizard for guided rate setup in RMS.


    Rate Table

    The Rate Table determines the prices to be used when calculating the rates in RMS.

    Below are the setup articles for each type of Rate Table available when using OTA Rates in RMS.

    The Based On and Format determine the frequency and what passage of time is used when calculating the price on the reservation and restricted to Night of the Week for OTA Rates.


    Rate Tables for past seasons can be set inactive once no longer required and a new Rate Table setup for future seasons. 

    This method ensures historical accuracy and ensures the correct rate is applied to future reservations without having any impact on past reservations or reporting accuracy.

    Any changes to the pricing on an existing Rate Table will apply to all Rate Lookups with that Rate Table selected. 

    Changes made will be reflected on new reservations or existing reservations after a rate recalculation.

    Additional Rate Table options can be found under the 'Extras' section of this article.


    Setup a Rate Type, Rate Period and Rate Lookup to make the Rate Type available for selection on a reservation using this Rate Table or use the New Rate Wizard for guided rate setup in RMS.

    Rate Lookup

    The Rate Lookup is the linking component that RMS uses to know which combination of Rate Type and Rate Table to use during any Rate Period.

    Without a Rate Lookup each Rate Type, Rate Period and Rate Table will be disconnected and not available for use on reservations.

    Only Rate Types and Rate Tables with a matching Rate Structure can be connected in a Rate Lookup.


    Setup a Rate Type, Rate Table and Rate Period to make a Rate Type available for selection on a reservation or use the New Rate Wizard for guided rate setup in RMS.

    Additional Rate Table options can be found under the 'Extras' section of this article.

    Extras

    The following extra rate setup items can be configured on a Rate Table which will be used as part of the rate calculations.

    Derived Rates

    Derived Rates are rates that have their pricing determined by a pre-defined adjustment set against a master rate type.

    Derived Rates can be used to quickly and easily create multiple rate plans for contracted, negotiated or promotional rates where pricing is derived from the lead in rate such as the Best Available Rate.

    In previous versions of RMS Derived Rates were referred to as 'Linked Rates'.


    Select an option below to view the related setup articles.

    • All Topics
    • Derived Rate
    • Extras
    • Add Button
    Derived Rate

    Derived Rates require a Master Rate to derive their rate calculations from and can be used to quickly setup contracted, negotiated or promotional rates.

    Before creating Derived Rates in RMS for the first time, review the following information.



    Below are the setup articles for available Derived Rate Types.



    Extras
    The following extra rate setup items can be configured on a Derived Rate which will be used as part of the rate calculations.

    Multi BAR

    Multiple Best Available Rates is an option available in RMS to preset multiple price points for the Best Available Rate and toggle between them as needed.

    Multi BAR can be used to simplify seasonal rate setup and streamline ongoing rate adjustments.


    Select an option below to view the related Multi BAR articles.

    • All Topics
    • Setup
    • Use
    • Add Button
    Setup

    Multiple Best Available Rates is an option available in RMS to preset multiple price points for the Best Available Rate and toggle between them as needed.

    Multi BAR can be used to simplify seasonal rate setup and streamline ongoing rate adjustments.

    Preset price points can be selected for any date range and changed as the needs of the business change.

    Before setting up Multi BAR in RMS for the first time, review the following information.

    To make a rate available for use a Rate Lookup must be created that links together a Rate Type, Rate Period and Rate Table.

    Below are the setup articles for using Multi BAR in RMS.

    Use

    Multi BAR can be used to simplify seasonal rate setup and streamline ongoing rate adjustments.

    Preset price points can be selected for any date range and changed as the needs of the business change.

    Toggling the active Best Available Rate can be done quickly across any date range eliminating the need for complex Rate Periods or adhoc rate adjustments and rate overrides.

    Below are the articles for using Multi BAR in RMS.





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