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    Suspense Receipts

    Information on Suspense Receipts in RMS.

    Suspense Receipts is a term used in RMS to describe the recorded movements of un-allocated Receipts system wide.

    Cash Accounting properties will notice this total value of movements included on the Management Cash Report, Daily Cash Report and Generic Financial Export if selected.

    The Total Charges and Total Receipts for any given date will ordinarily not equate to the same value, when they do it is usually coincidental.

    Suspense Receipt Amount demonstrates the movements of additional funds that were not yet allocated to an actual charge anywhere in RMS, eg. Deposits or Overpayments.

    Whilst Receipt Allocation to Charges is managed on an account by account basis in RMS, an overall record of movement of the un-allocated amount of all Receipts is retained by RMS per date.

    Key Points

    • Recorded movement of un-allocated funds.
    • Not individually recorded on a transaction by transaction basis.
    • Used by Cash Accounting to track movements of funds.

    Example

    The below example represents a total of charges and receipts applied system wide on the basis no other financial data exists.

    This simplified example is to demonstrate how Suspense Receipt movements occur when Receipt Allocation to Charges occurs in RMS.

    Day 1 Day 2 Day 3
    Charges $100 Charges $100 Charges $100
    Receipts $300 Receipts $0 Receipts $0
    Suspense $200 Suspense -$100 Suspense -$100
    • $100 Charge Applied
    • $300 Receipt Applied
    • $100 Receipt Amount Allocated
    • $200 Receipt Moved to Suspense Awaiting Allocation

    • New $100 Charge Applied
    • No New Receipts Posted
    • -$100 Suspense Receipt to allocate to New Charge


    • New $100 Charge Applied
    • No New Receipts Posted
    • -$100 Suspense Receipt to allocate to New Charge
    • Day 1 Receipt is now Fully Allocated 
    • Day 1 Receipt has no further funds in Suspense


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